Flooring Companies
Connect your flooring business software, measuring tools, supplier orders, and accounting so you can see which stores, salespeople, installers, and jobs actually make money. Cass & York builds custom AI-assisted document processing and software integrations that match ordered materials, quantities and installer payments, with human review for uncertain records.
Flooring retailers and flooring contractors running several stores, installation crews, or locations, including operators that sell residential, builder, and commercial work.
Show Us Your Workflow[01] Where systems separate
Where the numbers stop matching.
- 01Measured square footage, ordered material, and installed material all differ, and the waste in between is never reported
- 02Remnants and cuts from rolls sit in the warehouse without being tied back to the jobs that created them
- 03Supplier acknowledgments and invoices don't match the purchase order, and price differences are caught late or not at all
- 04Installer pay is calculated per square foot or per job in a spreadsheet, separate from the install schedule
- 05Labor, freight, and material costs only come together after the job is closed and invoiced
- 06Each acquired store brings its own business software, product catalog, and chart of accounts
[02] The software in place
The systems we usually find.
Most flooring companies already run software built for the trade. The gaps sit between the measure, the supplier, the install, and accounting, and between stores that chose different systems.
Flooring business software
RFMS
Quoting, installation scheduling, and job costing at many flooring retailers. We come in when a question spans RFMS and systems outside it.
Flooring business software
QFloors
Retail flooring operations software with Measure Square estimating built in, used by retailers with one store or several.
Flooring business software
RollMaster
Inventory, purchasing, an install calendar, and job costing for residential, builder, and commercial flooring companies.
Measuring and estimating
Measure Square
Takeoffs, seam layouts, and cut sheets. The measured quantity is the baseline for comparing what was ordered and what was installed.
Supplier ordering
fcB2B supplier transactions
The flooring industry standard for catalogs, purchase orders, acknowledgments, ship notices, and invoices with manufacturers. We reconcile those documents against your orders.
[03] Questions worth answering
Numbers flooring owners ask for that no single system can answer.
- 01Waste from measure to install
- Measured quantity against ordered and installed quantity, by product, salesperson, and installer.
- 02Gross margin by job after install
- Material, freight, installer pay, and returns matched to the sale, so margin reflects the finished job instead of the quote.
- 03Installer cost per square foot
- What each installer was paid on each job, compared by product type and job size.
- 04Supplier invoice accuracy
- How often invoiced price, quantity, or freight differs from the purchase order and acknowledgment, by manufacturer.
- 05Store comparison on the same definitions
- Close rate, average sale, and margin calculated the same way for every store, whichever system it runs.
[04] What we build
Keep your flooring software. Build what's missing around it.
Supplier invoices and installer pay are the usual starting points, since both are checked by hand against the job. We automate that check and expand from there.
01
Purchase order to supplier invoice matching
Systems Integration →02
Measure, order, and install quantity reconciliation
Systems Integration →03
Installer pay calculations tied to the schedule
Systems Integration →04
Job margin dashboards by store and salesperson
Dashboards & Reporting →05
Remnant and cut inventory tracking
Dashboards & Reporting →06
Combined reporting across acquired stores
Unified Data Platforms →07
AI-assisted processing of measurement reports, supplier invoices and installation records, with validation and exception review before updating source systems
Document Intelligence →
[05] In practice
What this looks like in practice.
The invoice that doesn't match
A manufacturer invoice arrives with a different price than the acknowledgment. We match purchase orders, acknowledgments, and invoices automatically and send only the mismatches to purchasing before the bill is paid.
Where the extra material went
Jobs keep needing extra cuts. We compare Measure Square quantities with what was ordered and what was installed, so the owner can see whether waste comes from the measure, the order, or the install.
Three stores, two systems
A retailer buys a store that runs a different flooring system. We map products, salespeople, and installers to one set of definitions so leadership sees combined margin while the migration decision waits.
[06] Relevant work
Work that shows how we approach it.
[07] A practical starting point
Connect the systems. Unify the data. Build the workflow.
01Connect
Pull quotes, orders, inventory, and install schedules from your flooring software, measurements from your estimating tool, and supplier documents and payments from purchasing and accounting.
02Unify
Match products, rolls, jobs, and installers across systems, agree on how waste and job cost are counted, and flag orders that don't reconcile.
03Build
Deliver the invoice match, installer pay run, or margin dashboard your team asked for, with every number traceable back to the order and the job.
[08] Questions
Flooring Companies: common questions
Do we need to replace RFMS, QFloors, or our current flooring software?
No. RFMS or QFloors stays your system of record. We connect it to supplier documents, installer pay, and accounting so each job shows what was measured, ordered, installed, and paid.
Can you combine reporting across flooring stores we acquired?
Yes. We map each store's products, salespeople, and accounts to shared definitions so close rate and margin can be compared and rolled up.
Can you match manufacturer invoices to our purchase orders automatically?
Yes. We match orders, acknowledgments, ship notices, and invoices, whether they arrive through fcB2B or as PDFs and emails, and route only the differences to a person.
How do we track waste between the measure and the install?
We connect the measured quantity from your estimating tool to the ordered quantity and what installers report, then show the difference by product, salesperson, and installer.
Can you calculate installer pay from our install schedule?
Yes. We apply your pay rules, whether per square foot, per job, or by product type, to completed installs and flag jobs with change orders or missing sign offs.
Can AI automate measurement reports, supplier invoices and installation records for flooring companies?
Yes. Cass & York can build a workflow that extracts structured details from measurement reports, supplier invoices and installation records, matches them to records in RFMS and QFloors and accounting, and flags missing or ambiguous information for staff review. The integration can match ordered materials, quantities and installer payments without requiring replacement of your existing core systems.
[09] Start with the process
Show us the workflow your existing software can't handle.
You don't need a technical specification. Walk us through the process, the systems involved, and where your team is losing time.
Book a Workflow Call →